Jobs

Would you like to contribute your organizational and communications skills to create a more sustainable world? Manomet has an immediate opening for a Senior Executive Assistant.

ABOUT MANOMET

At Manomet we believe people can live and work today in ways that will enable our world to thrive and prosper. As scientists we understand we must take action to sustain our world. By applying science and engaging communities, Manomet provides practical ways to address challenges of species decline, habitat loss, and climate change. We are in the midst of a strategic plan under new leadership and anticipate an exciting period of growth over the coming decade.

With an annual budget of $5.4 million, Manomet has about 40 scientists and support staff working from the north slope of Alaska to the southern tip of Argentina. Manomet offers an entrepreneurial atmosphere of dedicated professionals who support each other in a common vision of creating a more sustainable world. Our headquarters is located in Plymouth, Massachusetts, on a bluff overlooking Cape Cod Bay, about 45 miles south of Boston.

POSITION SUMMARY

The Senior Executive Assistant (SEA) is an essential position for the smooth operations and success of the organization and primarily will be responsible for supporting Manomet’s President. The SEA will provide seamless administrative support to the president and senior leadership as necessary. Off hour availability will be expected. This person should be familiar with a fast-paced workplace, able to juggle myriad tasks simultaneously, be meticulously organized, detail-oriented and a terrific team player.

There is significant opportunity for growth in this position according to capability. The organization is in a moment of change, and there will be opportunities to take on special assignments in the areas of event management, diversity, equity and inclusion, and community outreach.  This person should be able to work independently with minimal supervision.

ESSENTIAL FUNCTIONS

1. Leadership support: Provide high-level support to the President and other senior leaders as necessary. This person will stay highly connected to senior leadership activities, take initiative, and be proactive in anticipating needs. Keep senior leadership well informed of and prepared for upcoming commitments and responsibilities. Ensure appropriate follow-up. Manage senior leadership calendars and schedules in an efficient and professional manner.
2. Meetings: All scheduling will fall to this person.  This will include in person and remote meetings in multiple cities and countries and coordination of complex, senior-level internal/external meetings and conference calls, sometimes in multiple locations. The SEA will also be responsible for travel arrangements including airline, rental car, and hotel where needed. Some travel will be expected.
3. Communications: It would be ideal if this person would be able to initiate and draft correspondence, documents, presentations, and communications independently and on behalf of the President.
4. Event Support: This person may well be involved with supporting the President and Mission Advancement Team to develop and staff events in the community or across the country for donor events.
5. Office administration: Organize and maintain meticulous files. Copy, file, mail, and distribute materials. Prepare materials for senior leadership signature and review paperwork for completeness and accuracy. Maintain stationary supplies for correspondence. Handle expense reports and receipts. Must be able to lift 25 pound boxes.
6. Other duties as assigned. 

QUALIFICATIONS

• Education: Bachelor’s degree or equivalent.
• Experience: At least five years of related experience required with demonstrated track record of success.
• Skills: Exceptional interpersonal skills and written and verbal communication. A thoughtful, gracious communicator with a calm and cheerful demeanor. High level of discretion, honesty, and professionalism. An energetic, hard-working, enthusiastic self-starter able to work independently and with multiple staff as part of a team. Must thrive in a challenging, fast-paced environment. Ability to multitask and balance shifting priorities. Excellent organizational skills and attention to detail. Proven reliability in meeting deadlines. A resourceful problem-solver with good judgement and strong decision-making abilities. Ability to provide intuitive and proactive support. Attentive and responsive. Proficient in the suite of Microsoft Office products and experience with relational databases. Some travel required. Light lifting required.
• Motivation: Commitment to and passion for Manomet’s mission to apply science and engage people to sustain our world. Motivated and rewarded by helping others perform at highest levels in service of the organization and its mission.
• Location: Plymouth Massachusetts. Initial months will be largely in Plymouth, flexible thereafter.

HOW TO APPLY

Please email your resume and cover letter as attachments to jobs@manomet.org. Please reference the job title in the subject line. The position is available immediately and applicants are encouraged to submit their materials as soon as possible.

Manomet offers competitive salaries commensurate with experience and a comprehensive package of benefits. Manomet is an equal opportunity employer, and aims to assure equal employment opportunities for all qualified individuals regardless of age, race, color, sex, religion, national origin, disability, or veteran status. Please email your resume and cover letter as attachments to jobs@manomet.org, referencing the job title in the subject line. The position is available immediately and applicants are encouraged to submit their materials as soon as possible.

DESCRIPTION

The Natural Heritage & Endangered Species Program (NHESP) of the Massachusetts Division of Fisheries & Wildlife seeks to fund survey efforts targeting the state-listed Blue-spotted Salamander (Ambystoma laterale) as part of an ongoing study of regional population distributions. Experienced field biologists are needed to lead surveys in southeastern Massachusetts (Bristol, Norfolk, and Plymouth counties). Work will occur during the salamander breeding-migration season, implementing trapping surveys primarily and nocturnal visual surveys and/or cover-object surveys secondarily. Minimum duties will consist of sampling adult Blue-spotted Salamanders via funnel-trapping and taking standard measurements and photos of captured individuals. Sites to be surveyed will be prioritized and assigned by the NHESP.
Work will occur between late February and late April, depending on regional climate and local breeding phenology of Blue-spotted Salamanders. The successful applicant(s) will work in close consultation with the NHESP to plan and implement surveys to achieve preferred survey effort at each site over a desired sampling period. The successful applicant(s) will be expected to have reliable transportation, pay close attention to detail, have the ability to work independently in adverse weather conditions, and meet the physical demands of rigorous fieldwork (see last bullet in Preferred Qualifications).
If feasible, the successful applicant(s) may be asked to assist with an intensive trapping and DNA sampling effort in southern Middlesex County during the same general period. Frequency and duration of assistance with that work would be negotiable, depending on need, travel, and logistical considerations identified at the time. Assistance could vary from a single day to 3 weeks.

LOCATIONS

• Primary: various sites in Plymouth, northern Bristol, and southern Norfolk counties
• Secondary (possible): a site in southern Middlesex County

Positions Available

Up to 3

Funding Available

Up to $4,000 per contract, based on an hourly rate of $25.00/hr. and a 160-hr. maximum

Preferred Qualifications

• Experience conducting aquatic funnel-trapping surveys for Blue-spotted Salamander and other pool-breeding amphibians.
• Demonstrated experience capturing and handling Blue-spotted Salamanders.
• Thorough understanding of Blue-spotted Salamander movement behavior as it relates to timing and duration of breeding migrations, and to weather conditions.
• Experience conducting nocturnal visual surveys for Blue-spotted Salamander.
• Experience conducting cover-object surveys for Blue-spotted Salamander and other salamander species.
• Experience conducting biological field work under adverse weather conditions (cold, wind, rain).
• Flexible schedule, as it relates to accommodating the timing, duration, and frequency of survey work necessitated by local weather conditions and related salamander activity; generally available to work between late February and late April, and available to work intensively during a 3-week period once salamander migrations commence.
• Able to provide own camera, GPS unit, field notebook, weatherproof footwear/apparel (e.g., waders), and transportation.
  Comfortable working alone in the woods.
• Physically capable of carrying a 20- to 40-lb. pack of equipment (e.g., stack of funnel traps) while traversing through the woods on foot, hiking up to half a mile through dense underbrush, and wading through mucky and/or densely vegetated wetlands with submerged (and often hidden) woody debris.

Special Conditions & Other Information

• Services of the successful applicant(s) will be retained through the NHESP’s contractual relationship with the Manomet Center for Conservation Sciences.
• Prior to commencement of work, the successful applicant(s) will be named on a Letter Permit from the Division of Fisheries and Wildlife authorizing the capture and handling of Blue-spotted Salamanders.
• The NHESP will provide traps, data forms, and equipment for measuring salamanders (scale, calipers).
• Following completion of field work, the successful applicant(s) would be expected to submit several project deliverables: (1) completed survey data forms, (2) a Microsoft Excel workbook with survey and salamander data, and (3) photos of all Blue-spotted Salamanders observed, following a standard file-naming scheme.

How to Apply

Please submit an application consisting of (1) a cover letter that directly addresses the preferred qualifications listed above, (2) a resume/CV, and (3) contact information for 3 references. [Note: references are not required if the applicant has worked on the NHESP Blue-spotted Salamander project within the past 5 years.]  Applications should be sent in either hard-copy or electronic format to: Karen Dolan, Finance & Projects Administrator, Natural Heritage & Endangered Species Program, 1 Rabbit Hill Road, Westborough, MA 01581 or karen.dolan@mass.gov.  Preference will be given to applications received prior to January 14, 2020; final application deadline is January 31, 2020.

For questions regarding application submission, please contact Karen at (508) 389-6349 or karen.dolan@mass.gov.

For information about specific aspects of the project, please contact Jacob E. Kubel, Conservation Scientist, at (508) 389-6373 or jacob.kubel@mass.gov.